Important information for Grazing Down the Lachlan 2021

Event Details

Saturday 18 September 2021

11am - 6:00pm

Event Buses
Depart and return to Victoria Park, Harold Street, Forbes


Covid Safe Terms & Conditions of Sale

Due to COVID-19, additional Terms and Conditions of Sale now apply to all bookings.

Covid Safe Measures

The Grazing Down the Lachlan (GDTL) team are committed to keeping you, our community, and our staff and volunteers safe.

We have taken great care so that your Grazing weekend is safe and enjoyable by making a number of modifications to our event format. These include:

  • Ticket numbers have been capped to support social distancing regulations.
  • Covid Marshalls have been employed.
  • Contact Service NSW QR code check-in upon arrival.
  • Installation of signage at entry points stipulating guests are unable to enter if they are feeling unwell, have recently visited a hotspot, or have been asked to self-isolate.
  • Installation of signage all event sites encouraging increased hygiene and social distancing measures.
  • Hand sanitiser stations made available at event sites.
  • Increased cleaning of event buses (internal) between trips out to site.
  • Increased cleaning at all event sites, with a priority on food service areas, bathrooms and key touch points.
  • While mask-wearing is no longer mandatory, we recommend patrons wear a mask when travelling on the event bus.

View the GDTL Covid-19 Safety Plan here >

Purchasing Tickets

  • To purchase tickets, you must provide the following contact details for every person attending:

- Full name, mobile number and postcode. Capturing these details for every patron will ensure efficient contact tracing in the instance of a potential Covid-19 outbreak.

- Contact details will be kept by GDTL for a period of 30 days from the date of the event.

- Patrons agree that all contact information will be available to public health officers upon request.

- GDTL will not share contact information with any third party other than the relevant health authority.

  • Tickets will be issued in a digital, PDF format, and will be sent by email to the ticket purchaser. No tickets will be mailed or held for collection at the venue.
  • Patrons must either print their PDF ticket/s or ensure their ticket/s are available on their phones for scanning at the bus stop.

Please refer to the Refund Conditions section below for information relating to GDTL's Refund Policy and event cancellation.

Attending the Event

  • Patrons must not attend if they are sick, have visited a Covid hotspot, have been asked to self-isolate or have been overseas in the fortnight prior to the event.
  • Patrons who are unwell, or who have a high temperature, will not be able to attend the event.
  • Patrons may be asked health screening questions on arrival and may be temperature checked.
  • Patrons agree to scan the Service NSW QR code on arrival.
  • Patrons agree to abide by all social distancing and health protocols.
  • Patrons agree to follow the instructions of GDTL staff and volunteers at all times. If patrons do not comply with protocols, or authorised requests, they will be asked to leave immediately without refund or further recourse.
  • Patrons acknowledge that while GDTL has taken all reasonable health and safety precautions to keep the audience, staff and performers safe, patrons attend this event at their own risk without recourse to claim against GDTL regarding health outcomes.

Please refer to the Refund Conditions section below for information relating to GDTL's Refund Policy and event cancellation.

General Terms & Conditions

Please note this is an over 18s event.

Refund Conditions

  • Tickets are non-refundable and not transferable.
  • Each ticket has its own unique bar code. The bar code will be scanned before you receive your event bag containing your food and beverage tokens, prior to jumping on the bus.

Cancellation due to Government Restrictions

In the event of cancellation due to government restrictions, Grazing Down the Lachlan (GDTL) will endeavour to provide a refund if there is capacity to do so. In this instance, any refunds will be calculated commensurate with costs already outlaid at the time of cancellation.

The same conditions apply to those ticket holders unable to attend due to a discrete lockdown or a legal requirement to isolate or stay at home over the time frame of the event.  

Applications for refunds will be assessed and processed post-event.

Please note that the MyGuestlist booking fee is non-refundable in any circumstance.

Cancellation due to Weather

  • In the event of wet weather, GDTL will be transferred to the Forbes Showground - enabling us all to still enjoy the amazing food and beverages that have been prepared even if we can’t walk the trail.
  • If the weather conditions are deemed too dangerous or too unpleasant, GDTL may be cancelled. Unfortunately, in that situation GDTL would still be liable for the event outlays, and therefore does not offer any refunds on ticket purchases.

Event Notifications

Important event updates will be posted on our website, social media pages and we will endeavour to contact you via email and/or text message.

Event Information

Where to meet

  • Meet at Victoria Park, opposite the Forbes Town Hall on Harold Street.
  • Please arrive fifteen (15) minutes before the allocated departure time on your ticket to have your tickets scanned and to collect your event bag containing your food and beverage tokens. Event bags will not be available on the trail. You may not pick up event bags for others.
  • You must use the event bus - yep, even the locals. Private transport to the trail contravenes our DA and liquor license and risks future events.
  • At the conclusion of the event, buses will return you to Victoria Park in Forbes. You can choose your own return bus with the earliest bus departing at 3.30pm and the last bus at 5.30pm. You are not permitted to be picked up from the event by friends or family – that DA thing again. If you need to get back to town in an emergency, we can make that happen.

What to bring

  • Your event bag contains your food and beverage tokens, a wine glass, a water bottle and some information about the route. Pure tested rainwater will be available at every station. Please don’t buy bottled water.
  • This is an outdoor event, bring an umbrella or rain gear if rain is forecast.
  • You may want to bring a picnic rug to sit on as there will be limited seats along the track.
  • If you have any medications that you may require on the day like asthma inhalers, epi‐pens and other medications please bring this with you.

What to wear

  • You’ll be wandering across a paddock, very uneven in places – watch your step!
  • Sturdy, covered footwear is a must (thongs, sandals and high heels are just plain wrong) and long pants are probably better than shorts.
  • The weather in September is generally delightful but it can change at short notice so pack a jacket in case of cool or showery conditions.
  • A hat – definitely.


The track is stable for robust wheelchairs only. Please contact us for transport options.

Level of fitness required

The walk is around 2.5kms and requires only a moderate level of fitness.


The ingredients are sourced locally with an emphasis on indigenous ingredients. Given the resources available, the caterers aren’t able to alter the menu for specific intolerances. We will list the ingredients on a blackboard at each station so you can make an informed choice. However, for people with serious food allergies, we can’t guarantee that there has been no cross-contamination.


  • Our Creative Director has carefully selected the beverages, both alcoholic and non-alcoholic, for all seven stations. Rainwater is also available at each station.
  • Please don’t bring your own alcohol. This is a violation of our liquor license.

Smoking Policy

This is a non smoking event.


This is an over 18 event. Sorry folks but no kids, enjoy a child free day. Breast fed babies welcome of course!


Other than Guide Dogs, it's a no to dogs.

Toilet facilities

Portable toilets will be situated along the track, including accessible facilities. Gentlemen, there are lots of trees!

First Aid facilities

  • A Doctor will be available along the track. In the event of an accident or medical emergency, call one of the phone numbers on the map found in your event bag or alert an event worker.
  • There will be a chill-out tent for anyone feeling a bit delicate.

Enter at your own risk

We’ve done our best to cover every base. GDTL, Forbes Shire Council and Local Land Services accept no responsibility for any loss, injury or damages sustained during the walk whether caused by their negligence or otherwise. You enter the event knowingly and entirely at your own risk.

Most of all, we wish you an amazing adventure ‘down the Lachlan’. Our Creative Director, volunteer committee, caterers and beverage providores have poured countless hours into building this event from the ground up, just for you. Enjoy!